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Authorization Process as a Nurse



Authorization Process as a nurse


To obtain Danish authorization as a nurse, you need to follow the steps outlined below.


1. Application and Qualification of Approval

To apply for Danish authorization, you need to complete an application and submit it electronically to the Danish Patient Safety Authority. Print and sign the application form, and send it via regular mail along with the documentation of your qualifications. Please ensure that you send two copies of the required documentation, either as certified true copies or original documents and regular copies.

If your education is approved (deemed suitable for testing or equivalent to Danish education), you will be given a period of three years to fulfill the conditions for permanent authorization in Denmark.


Application Process

Here is a step-by-step guide on how to apply:

  • Complete the application form.

  • Submit the form electronically.

  • Print and sign the application form.

  • Send the signed application form and all supporting qualification documents to the following address: Danish Patient Safety Authority, Registration & Health Insurance, Islands Brygge 67, 2300 Copenhagen S.


Required Documentation

The required documentation should be numbered according to the list below:

1. Documentation of your name, date of birth, and nationality (e.g., a certified copy of the relevant page in your passport).


2. Name change certificate, if applicable.


3. Curriculum vitae (CV) listing your qualifications and work experience in chronological order.


4. Diploma or certificate.


5. Detailed transcript of your study program from the educational institution, including:

  • Admission requirements.

  • Total length of the education.

  • Theoretical education: subjects and lecture hours for each subject.

  • Clinical education: subjects and duration in hours.

  • Clinical education: departments and number of weeks in each department.

6. Documentation of at least 12 months of work experience as a nurse (only required if you completed your training more than 6 years before this application under the 6-year rule). The documentation should confirm full-time employment and provide detailed information about your daily professional tasks.


7. A filled-in form or certificate from your educational institution. The certificate/form must be sent directly to the Danish Patient Safety Authority by the educational institution. The envelope or cover should clearly indicate that it has been sent by the educational institution. If the certificate is not in English, we will send it to you after a specific assessment, allowing you to arrange for a certified translator to translate the document. Please note that the certificate will not be accepted if you send it yourself to the Danish Patient Safety Authority.

8. A filled-in form or certificate from the competent health authorities in your most recent country of work or residence (Certificate of Current Professional Status/certificate of good standing). The certificate should confirm that you are legally authorized to practice your profession, without any misconduct or fitness to practice issues. It should also indicate that no cautions or conditions have been applied to your registration. If the certificate is not in English, we will send it to you after a specific assessment, allowing you to arrange for a translator to translate the document. The relevant health authority must send the certificate/form directly to the Danish Patient Safety Authority, clearly stating that it has been sent by the relevant health authority. The certificate/form should have been issued no more than 3 months before the Danish Patient Safety Authority received all the documentation. Please note that the certificate will not be accepted if you send it yourself to the Danish Patient Safety Authority.


9. Supplementary documentation or additional information that is important for assessing your formal qualifications.


10. Power of attorney if another person, such as job centers or municipalities, is handling your application.

Certificate of Non-registration

If you are not yet registered within your profession and cannot submit a certificate of good standing, you must provide a certificate of non-registration. This certificate must be sent directly from the competent authority to the Danish Patient Safety Authority.


When submitting the above documentation, please send two copies by mail:

Copy 1: Original documentation or certified true copies (black and white).

Copy 2: Ordinary black and white copies of copy 1 in A4 format without any paper clips, folders, etc.

Certified True Copies


If you prefer to send copies instead of the original documents, the copies must be certified as true copies by an embassy/consulate, notary public, police, or the issuing authority. The certified copy should bear a stamp and signature confirming, in English or Danish, that it is a true copy of the original document. The authority or signatory must be easily identifiable. Certified copies cannot be made by private individuals, employees of employment agencies, etc.

Original Documents


There may be instances where we require you to present the original documents. Translations must always be submitted in their original form. Original documentation will be returned to you via registered post.

Translation into Danish or English


If your documents are not in English, you may include translations into Danish or English (translations into Norwegian or Swedish are also accepted). Alternatively, you can wait until we have processed your application and determined which documents need to be translated. However, please note that if you do not enclose translated documents, the assessment process may take longer.


Translations must be conducted by one of the following:

  • The university or authority that issued the document.

  • A certified translator

The translator's name and stamp must be clearly indicated on the translation. If the stamp is not in Danish or English, it should be translated by the translator. The translated document must be securely attached to the document in the original language using a band, seal, or similar method.

Assessment


Upon receiving your application and documentation by post, we will promptly send you an email to confirm receipt of your application. Please check your junk mail folder, as our emails sometimes end up there. However, no confirmation will be sent for any additional documentation you provide.


We conduct an individual assessment of your primary qualifications to determine your eligibility for testing. In some cases, we may request additional documentation regarding your study program.


Once we have completed the assessment of your application, we will notify you via email if further documentation is required. Alternatively, we will send you a letter containing your documentation. If your formal qualifications are approved, the letter will provide information about the requirements for obtaining Danish authorization as a nurse. Please note that this letter does not serve as your authorization.


Application processing time

We process applications in the order in which they are received.

Currently, we are processing applications received in July 2023.

We expect that:

  • Applications received in the second quarter of 2023 will be initiated before the end of January 2024.

  • Applications received in the third quarter of 2023 will be initiated before the end of the first quarter of 2024.

  • Applications received in the fourth quarter of 2023 will be initiated before the end of the second quarter of 2024.


We prioritize those applicants who are closest to being able to contribute to the Danish healthcare system. This applies to all applications from healthcare professionals from countries outside the EU/EEA where we are aware that the applicant has a Danish CPR number and active residence in Denmark.

If the applicant meets these conditions, we expect to process the application within a few working days after the applicant has submitted the physical application incl. the necessary documentation.


If you are already registered in our system with a CPR number and live in Denmark, you do not have to contact us. We will automatically prioritize your application when you have submitted the physical application incl. the necessary documentation.


If you have a CPR number, but have not yet informed us about it, please contact us by phone +45 72 28 66 00 or send by secure email.


2. Language Skill


Passing a Danish language test is no longer a requirement before undergoing employment evaluation for nurse authorization. However, you must still be capable of communicating in Danish in order to secure employment.

It is the responsibility of your employer to ensure that you, as an employed nurse, can demonstrate a sufficient level of proficiency in Danish based on the specific duties assigned to you. This requirement also applies to your employment for adaptation and training purposes.


Therefore, Danish language skills will continue to be necessary for obtaining authorization and working as a nurse. We strongly encourage all applicants for Danish nurse authorization to begin practicing the Danish language.


3. Employment for Adaptation and Training Purposes


When your education is approved, you can commence employment for adaptation and training purposes (evalueringsansættelse). Employment for adaptation and training is a minimum 6-month period designed to assess your clinical and communication skills.


You are responsible for finding and applying for any available positions on your own. This employment must be full-time.


It is essential to ensure that the position you apply for is eligible for employment for adaptation and training purposes. The Danish Patient Safety Authority will review the position and provide an authorization specifically for your employment.

Temporary Authorization (evalueringsautorisation)


Before starting your employment, you need an "evalueringsautorisation." Once you have been offered a position, you must apply for this authorization from the Danish Patient Safety Authority by completing the "Ansøgning om evalueringsautorisation" form.


When applying for an evalueringsautorisation, you must submit an updated CV and ensure that the health authorities in the country where you last worked as a registered nurse provide a new "good standing" statement or complete the required form and send it directly to the Danish Patient Safety Authority.

The evaluation authorisation can be requested on the form, which must be completed and stamped by the recruiting department/clinic and sent to the Danish Patient Safety Authority by mail.


Assessment

The Danish Patient Safety Authority requires a minimum of 14 days to assess the documentation and issue a temporary authorization.


Positive Assessments

Once you have completed the employment for adaptation and training purposes, and the department has provided positive assessments (evalueringsskemaer), you will receive Danish authorization as a nurse.


Negative Assessments

If negative assessments are received from your employer during the employment period, indicating little possibility of improving your clinical and/or communication skills, the Danish Patient Safety Authority will determine the next steps.


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